How to apply?

Thinking about applying for admission to IMLEX?

Do you want to benefit from the unique mobility, cooperation and academic excellence of IMLEX?
Application period for student intake 2025 is open 16 December 2024 – 22 January 2025 (3 p.m. EET).

To fill out application form, go to Studyinfo.

Full Erasmus Mundus (EMJM) scholarships are available for the best applicants in student intake 2025. Application fees are not collected from IMLEX applicants.

We welcome applications from persons who hold a Bachelor’s degree for example in Information Technology, Computer Science, Physics, Mathematics, Electronical Engineering, Photonics, or in a closely related field. You should submit your application electronically via Studyinfo.fi. Learn more about our admission requirements: https://imlex.org/how-to-apply/admission-criteria/
and selection procedure: https://imlex.org/how-to-apply/student-selection/

For general questions regarding the Erasmus Mundus Master’s degrees, please see the EACEA website.

IMLEX application procedure, step-by-step

The online application form will be available in Studyinfo during the application period. The form must be filled in and the required enclosures need to be attached (in pdf format) with the online application by the given deadline.  At the application state we require only scanned enclosures attached (uploaded) to the application form. Paper copies are not required during the application period. The recommendation letters can be attached with the application or they can be sent by email directly to the IMLEX programme Coordinator,  Ms. Laura Hurmalainen (imlex(at)uef.fi) by the referee. Also the recommendation letters need to arrive by the given deadline.

Required documents, as electronic copies

  1. Application form, filled in the studyinfo system
  2. B.Sc. degree certificate or equivalent, and an English translation of it, see admission requirements
  3. An official transcript of academic records, and an English translation of it, see admission requirements
  4. English language certificate, see admission requirements
  5. Two recommendation letters. There is no specific template for the recommendation letters.
  6. Motivation letter; applicant is required to answer a set of questions specified in the admission requirements*
  7. Curriculum vitae. CV must be presented in chronological order and must not have gaps longer than 12 months during the recent five years
  8. A certificate of residence**
  9. A copy of passport/ID card
  10. A passport-size photo
  11. (Optional enclosure: a motivation video)

* Set of questions to be answered in motivation letter:
Reflect your present situation and background to IMLEX curriculum and prerequisites;
Which IMLEX courses and/or semesters you find the most interesting and why;
Ideas of applied research related to IMLEX academic content;
Professional development plan
Applicants are allowed to use generative AI when making the motivation letter.

**The place of residence can be verified for example by:

  • a residence certificate issued in accordance with the candidate’s municipality normal registration rules;
  • a certificate from the candidate’s place of work, study or training issued by the employer or institution in question.

The certificate of residence must have been issued within the 12 months prior to the submission deadline of applying and include the current postal address or home city of the applicant.

Please note that paper copies are not needed, if the applicant submits the electronic copies in the application system. If application documents are mailed in by a third party, e.g. your university officials, the admissions office will forward the documents to the programme coordinator for evaluation.  These documents can be mailed to Admissions Office:

UNIVERSITY OF EASTERN FINLAND
Admissions Office, Joensuu campus
IMLEX PROGRAM
Yliopistokatu 2 / P.O. Box 111
80101 Joensuu, Finland

It is always the applicant’s responsibility to make sure that the application documents reach the University of Eastern Finland (UEF) by the deadline. UEF does not process any application documents that have arrived after the deadline.

Study tracks

From student intake 2025 onwards, there is only one mobility track for all students: Finland – France – summer school in Belgium – Japan – thesis.

Previous student cohorts had two options: Computational Imaging track and Lighting track.

After applying

The university will carry out the student selection and inform the applicants on their admission results in April 2025, at the latest, by email. Non-admitted students will be notified about the selection results and the appeal procedures by email.

Admitted EMJM scholarship holders should accept or reject the offer as soon as possible, within 14 days of receiving the admission letter, either electronically via Studyinfo portal or by submitting the confirmation form to hakijapalvelut@uef.fi. Students without EMJM scholarship shall inform whether they accept their study place by latest on 10 July 2025 at 3 pm (EEST) either electronically via Studyinfo portal or by submitting the confirmation form to hakijapalvelut@uef.fi.
IMLEX studies will begin in the beginning of September 2025 at the University of Eastern Finland, Joensuu campus.

According to One study place per term provision, a student may accept only one study place leading to a higher education degree in Finland during one academic term. This rule applies to all higher education.

Conditional acceptance

All accepted students will be conditionally accepted until

  • they have provided officially certified copies of their educational documents, if they cannot authenticate their degree/transcript electronically when applying. The students will be conditionally accepted until they have provided the certified copies of the educational document (degree certificate and transcript of records). Country specific requirements are in use in the situations when the applicant cannot provide the documents electronically. The last date to send the documents is 31 July 2025. In case the applicants do not deliver the documents by the given deadline, their study right will be cancelled.
  • they have paid the required Consortium fee and signed the IMLEX Student Agreement.
Co-funded by the European Union