How to apply?

Thinking about applying for admission to IMLEX?

Do you want to benefit from the unique mobility, cooperation and academic excellence of IMLEX? The fourth IMLEX student cohort will start their studies in September 2023.
The application period for intake 2023 has closed on 18 January 2023.

Admission requirements and instructions for the intake 2024 will be updated in this website in August – September 2024. Please note that IMLEX will not issue Erasmus Mundus scholarships for the intake 2024.

In the Studyinfo link below you can find more information on applying.

studyinfo link

We welcome applications from persons who hold a Bachelor’s degree for example in Information Technology, Computer Science, Physics, Mathematics, Electronical Engineering, Photonics, or in a closely related field. You should submit your application electronically via Please click on the links on menu to learn more about our admission requirements. You can apply for an Erasmus Mundus (EMJMD) scholarship by answering the scholarship question in the application form.

For general questions regarding the Erasmus Mundus Master’s degrees, please see the EACEA website.

IMLEX application procedure, step-by-step

The online application form will be available in Studyinfo during the application period. The form must be filled in and the required enclosures need to be attached (in pdf format) with the on-line application by the given deadline.  At the application state we require only scanned enclosures attached (uploaded) to the application form. Paper copies are not required during the application period. The recommendation letters can be attached with the application or they can be sent by email directly to the IMLEX programme Coordinator,  Ms. Laura Hurmalainen (imlex(at) by the referee. Also the recommendation letters need to arrive by the given deadline.

Required documents, as electronic copies

  1. Application form, filled in the studyinfo system
  2. B.Sc. degree certificate or equivalent, and an English translation of it, see admission requirements
  3. An official transcript of academic records, and an English translation of it, see admission requirements
  4. English language certificate, see admission requirements
  5. Two recommendation letters. There is no specific template for the recommendation letters.
  6. Curriculum vitae. CV must be presented in chronological order and must not have gaps longer than 12 months during the recent five years
  7. A certificate of residence*
  8. A copy of passport/ID card
  9. A passport-size photo

* The place of residence should be verified on the basis of the provision of the documents listed on the PRADO website. The place of residence can be verified for example by:

  • a residence certificate issued in accordance with the candidate’s municipality normal registration rules;
  • a certificate from the candidate’s place of work, study or training issued by the employer or institution in question.

The certificate of residence must have been issued within the 12 months prior to the submission deadline of applying and include the current postal address or home city of the applicant.

Please note that paper copies are not needed, if the applicant submits the electronic copies in the application system. If application documents are mailed in by a third party, e.g. your university officials, the admissions office will forward the documents to the programme coordinator for evaluation.  These documents can be mailed to Admissions Office:

Admissions Office, Joensuu campus
Yliopistokatu 2 / P.O. Box 111
80101 Joensuu, Finland

It is always the applicant’s responsibility to make sure that the application documents reach the University of Eastern Finland (UEF) by the deadline. UEF does not process any application documents that have arrived after the deadline.

IMLEX programme will host a number of Japanese a students each year, with scholarships from the Japanese authorities. All Japanese applicants should contact the coordinators at the Toyohashi University of Technology:

Study tracks

In the application form, the applicant should indicate their preferred mobility track for the semester 2:

  • Lighting at KU Leuven in Belgium, or
  • Computational Imaging at University Jean Monnet in France.
    The study track of each student will be defined by the IMLEX admission committee, ensuring the balance between the tracks.

After applying

The university will carry out the student selection and inform the applicants on their admission results by the latest on 31 March 2023 by email. Admitted students can also request paper documents sent by mail if needed. Non-admitted students will be notified about the selection results and the appeal procedures (incl. an appeal form) by email only.

Admitted EMJMD scholarship holders should accept or reject the offer as soon as possible, within 14 days of receiving the admission letter, either electronically via Studyinfo portal or by submitting the confirmation form electronically to Students without scholarship should inform whether they accept their study place at the latest by 14 July 2023. IMLEX studies will begin in the beginning of September 2023 at the University of Eastern Finland, Joensuu campus.

Verification of the original documents

We require from the applicants that have been admitted to the University of Eastern Finland that they submit their original degree certificates for verification upon arrival in Finland. In order for you to have the necessary attestation or legalization done in time, we ask you to check the country specific requirements concerning the verification of the original educational documents. If the country your degree was given is not on the list, we require you to bring us the original documents for verification. Please prepare to submit your certificates to the university at the latest by 15 September 2023. Please note, that unofficial pdf copies are accepted at the application phase, and there is no need to submit the originals or attested copies before student selection.